Property Management Services

Property management entails all the services that a property might require, from the major decisions to the tiny adjustments required to make a property appealing to buyers.

Evaluation of Property

This includes:

1. Analysis of Property

We go through your desired property and give you a complete assessment of it, including detailed notes and pictures.

2. Outlining Suggested Fixes and Upgrades

Sometimes, there might be certain tweaks that will appeal more to renters and, in turn, deliver profitable returns to the owner that the property lacks. We suggest them to you and even better, suggest how it could be done and the best personnel to do them.

3. Rental Pricing

Most people might find it challenging when it comes to choosing the right rental price for properties. While this might seem pretty easy, it is actually tougher than it looks. The rent should be able to generate some profit while paying for maintenance, the mortgage, taxes and other fees. So, the trick is getting all the books to balance while making profits.
We do this by collecting information on local rental prices and consulting with you on what we believe would be the best rental price.
We know that rent research may differ from case to case, so while we include size and type comparisons of previously rented comparables, we also do not solely depend on them but make suggestions based on what is best for your property.

4. Discuss Special Policies

Some property owners want certain restrictions as regards the usage of their properties. This might be to minimise the risk of damage to the property.
We talk to the owners, find out what they want, and then ensure that they are well informed about the advantages and disadvantages of certain rules, such as no pets or no smoking policies.

5. Putting a lock box

This is pretty self-explanatory. We simply put the entire property under lock and key, and no one can enter the premises without permission.

Marketing the Property

We also handle the essentialities of marketing your property by creating advertisements for the property that are aimed at getting renters interested in the property.

How do we do this?

It is pretty simple. Our routine includes making use of rental listing sites, sharing printed materials like fliers, putting up signs, and finally, collaborating with other agents and brokers to find a renter.
We also establish a 24-hour hotline where potential buyers can get in-depth information about the property and their questions answered. Other tasks include scheduling showings for potential renters both on weekdays and weekends and Review of rental applications and run them through certain housing codes.

Choosing Tenants

1. Background check
Every potential tenant is checked properly, and we make sure that the information they give checks out. These include their identification, income, credit history, renting history, etc.

2. Informing those whose applications were rejected
Not everyone is going to be accepted. Some applications might be rejected, and while passing on this information could be awkward for the owner, we handle this too. We send emails or texts, or if necessary, calls, to inform these applicants that their applications might not be considered at that particular time.

Moving In Services

1. Preparation of a lease agreement

A lease agreement is a document that every tenant is expected to sign before using a property. The agreement we draft also contains a confirmation of the date when the tenant moves in, the condition of payment, and the needed upkeep of the property. We give a copy of this to the tenant who signs it if they find it suitable for their needs.

2. Move-in Inspection

We conduct a thorough move-in inspection with the renter, tendering an attestation report that ascertains the time of the move-in and the condition of the property at the time the tenant moves in.

3. Collection of the security deposit and first month’s rent

Rent

1. Collection of rent from each tenant
2. Collecting unpaid debts such as water and electric bills
3. Notifying employees to pay their rent or move out at the expiration of their lease

Eviction Services

1. Completing and submitting the necessary documentation to begin and conclude an illegal detainer action
2. Representing the interest of the owner in court
3. Working together with law enforcement to remove the tenant and their belongings from the apartment.

Legal Services

1. Providing legal counsel in the case of a lawsuit or other legal action
2. Referring the owner to a skilled attorney when needed.
3. Adhering to current local, state, and federal laws that affect renting and maintaining rental properties.

Inspections

1. Performing routine inspections (both inside and outdoors) according to a set schedule for repairs that need to be made, dangers that need to be avoided, code violations, lease violations, etc.
2. Reporting the state of the property’s condition on a regular basis to the owner.

Financial Services

1. Proper accounting services and documentation
2. Making necessary payments on behalf of the owner, such as insurance.
3. Recording costs that are incurred while managing the property.
4. Providing the owner with information on necessary tax deductions pertaining to their property.
5. Creating monthly cash flow statements that are easy to understand and provide a detailed breakdown of income and itemised costs

Maintenance Services

We handle all the upkeep and maintenance services that your property might require. This includes:

1. Providing maintenance personnel on-site for your property
2. Creating a preventative maintenance program to detect and address repair issues in time
3. Establishing a network of certified and fully insured contractors that have been chosen for their competitive rates and code-compliant services.
4. Ensuring that the exterior spaces are kept clean, this includes removing leaves and snow, landscaping, and removing garbage and clutter.
5. Maintaining a 24-hour emergency repair service.
6. Upon the client’s departure, we conduct an inspection of the unit and write up a report on the state of the house.
7. We also send a copy and an estimate of damages that might have occurred while the property was under lease to the renter.
8. In the absence of any damage, we return the security deposit to the renter; if there is, we remove the cost from the deposit and return the remaining to the renter.
9. We also ensure that any necessary maintenance, upgrades, and cleaning are done and change the locks.
10. Finally, we reinstate the rental listing for the property.